Manage Users
“Manage Users” is a tool inside Canvas courses that is available to Teachers and Facilitators where you may add or remove users in your course. Since Students are loaded automatically based on their Registrar section, you will typically be using “Manage Users” to enroll TAs, Facilitators, Designers, Teachers, etc. Some functions, such as creating and managing new sections, or enrolling in large courses, must be carried out through “My Canvas Course Management” at https://my.ufl.edu.
Adding Users
- Click “Instructor Tools” in the course toolbar.
- Select "Manage Users" from the list of tools.
- From the landing page, click on "added".
- Enter the UFID, GatorLink username, or UF email for the person you want to enroll. You can also enter multiple UFIDs, GatorLink usernames, or UF emails separated by commas. Please note: college-specific emails, like warrington.ufl.edu or phhp.ufl.edu, will not work. You will need to use the UFL email address.
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Select the Section.
- The “INIT” section is where Teachers/TAs/Facilitators/Designers are enrolled.
- MISC section is used for adding a student who is not registered through the Registrar.
- Registrar sections – the only time you would choose this section is if you wanted to put a TA in the section and “limit to section” so that the TA can only access those students.
- Select the Role. The "What's this?" link provides a list of all available roles and their respective privileges. Please note: if enrolling multiple people at one time, you can only choose one role at a time. So you will want to add any Facilitators in one batch, TAs in another batch, etc.
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Limit to Section.
- This option limits the person to interact ONLY with the participants in the section in which you are enrolling. This is a mandatory field, but for most cases, it is not necessary to limit users to a section, so you can select "No."
- If you put a TA in a section and limit to section, you will also need to enroll the TA in the INIT section and limit to that section as well. If the TA is not in the INIT section, the TA will not be able to interact with the Teachers and others enrolled in the INIT section.
- Select "Next".
- On the following page, select "Add".
Removing Users
- Click “Instructor Tools” in the course toolbar.
- Select "Manage Users" from the list of tools.
- From the landing page, click on "removed."
- Check the box next to the user/s you wish to remove.
- Select "Remove Users".
- On the following page, select "Remove" to confirm your selection.
MyUfl
NOTE: Faculty, Courtesy Faculty, Emeritus, UF Executive, or Clinical Faculty (as defined by myUFL role UF_HR_Faculty) have access to this tool. Staff members, who are not defined by myUFL role UF_HR_Faculty, may request the role UF_SA_CANVAS_TEACHER_CRSE_MGMT via your Department Security Administrator. If you do not know who your Department Security Administrator is, please contact the UFIT Help Desk by phone at 352-392-4357. Please also note that you MUST be enrolled as a Teacher or Facilitator in the e-Learning in Canvas course in order to make changes to the participants and/or sections using this tool.
Adding Users
- Login to my.ufl.edu
- Navigate to Main Menu > Student Information System> Online Learning > My Canvas Course Management (or Canvas Course Management for sub-account admins) using the three horizontal bars in the top right of my.ufl.edu
- A list of course will be displayed where you have been designated as Teacher in Canvas. Please select a course from the list.
- Once you select a course, the "Add/Remove Enrollment" screen and tab will appear and a table with all participants will display:
- To Add an enrollment to your course, click on any one of the blue plus sign buttons on the right of the table. This will insert an empty row.
- Enter the UFID or look up a person by selecting the magnify glass icon.
- Select the Role to assign this user from the drop-down menu. To learn more about what permissions each role has, please see our e-Learning Permissions chart (XLSX 21KB).
- Select the section to assign this user to from the drop-down menu.
- Select an existing section that contains student enrollments (alpha-numeric, e.g., 000.UFL.2014.05-UF-0.737C).
- Select the INIT section, which is generally used to enroll additional Teachers, TAs, Observers, Guest Lecturers, Auditors, Facilitator, and Designers.
- Select the MISC section, which is generally used to enroll students for making up an incomplete or to give students special access to an exam.
- Select 'Yes' or 'No' for the "Limit to Section" option. This is generally used in cases where you may be adding a TA who is over a specific section and will only be grading that specific section.
- Select 'Add' from the "Action" drop-down menu. At this time, this will be the only action available. Once the person is added, additional options such as 'Remove' will be available.
- A confirmation box will give you the total number of "Add(s)" for this transaction. If the amount is correct, press "OK" to finish your request. A message box will let you know if your transactions were accepted or if there are any issues that need to be corrected before continuing.
- The enrollments will process and appear in Canvas within the specified time. If you would like to view the status of your request, select the "View My Requests" tab
Removing Users
- Login to my.ufl.edu
- Navigate to Main Menu > Student Information Systems> Online Learning > My Canvas Course Management using the three horizontal bars in the top right of my.ufl.edu
- A list of course will be displayed where you have been designated as Teacher in Canvas. Please select a course from the list.
- Once you select a course, the "Add/Remove Enrollment" screen and tab will appear and a table with all participants will display:
- Locate the Participant(s) that you would like to remove from the "Enrollments Requests" table. In the "Action" drop-down menu, select "Remove". Next, click the "Process Enrollment Request" button.
- A message box will let you know if your transactions were accepted or if there are any issues that need to be corrected before continuing.
The enrollments will process and be removed from Canvas within the specified time. If you would like to view the status of your request, select the "View My Requests" tab.
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For further assistance, please contact the UFIT Help Desk.